Two Quick Steps to Increase Productivity Now!

Would you like to painlessly boost your productivity today?  Here are two simple ways to improve your productivity, save you time and give you a little clarity.

#1.  Clean off the top of your desk or workstation.

computer desk ready for workReally.  Remove everything from the top of your desk.  Leave the computer monitor and the phone.  You don’t need to mess with those—that will make more work.  But everything else needs to go. No matter how critical you think it is to your work life, take it off your desk.

Dust your desktop and your monitors and clean the phone.  Wipe the phone down with an alcohol wipe; get all the grime and dirt and germs off it.  Once you’ve done that, look at all the stuff you took off the desk. Yes, the piles, the pens, the sticky notes, the business cards, the mail, etc., etc.  Give it a quick sort and figure out what you really need.

For me, critical desk items would be my pen cup (empty out all but your favorite and most-used implements here—the spare pens can go somewhere else), my notepad, my timer (find out why here), my sticky notes and my water bottle.  That’s it.

I really don’t need the canned air, yesterday’s mail, the memory cards that need reformatting or the Chinese Fortune Sticks. Are those stress balls and Kid Meal toys really helping you get more done?  If not (and you know the answer is no), find them a new home.

Now, doesn’t that look better?  Doesn’t that feel better? Do this at least once a week and you’ll find that you are working better and thinking more clearly.

#2. Clean out the drawers.

Confession:  I have  computer desk; it has no drawers (yes, that is my desk in the picture and all the workspace I have). That’s one of the reasons my desk top gets messy. What I do have is a set of rolling drawers that sits next to my desk, but it’s just out of reach. Since I don’t have a dedicated office where I can keep everything, most of my office supplies live in the basement store room so the drawers have become my portable office for things I need on a regular basis.

When I am tidying up in a hurry, or when my kids don’t want to take something back to the basement, it gets stuffed in my drawers. As a result, they end up cluttered and messy and full of stuff I don’t need. Giving the drawers a quick clean out can produce some amazing finds.

Let’s do this one drawer at a time. Open the drawer, take EVERYTHING out of it and wipe down the inside. Turn it upside down over the wastebasket if you need to and get all the little cruddy stuff out. Look at the contents you have taken out and decide what really needs to be there. If it isn’t something you use regularly in your work, consider finding it a new home.

Yesterday my desk gave up two tape measures, a flashlight, an empty tape dispenser, some colored pencils, a compass (the math kind, not the Boy Scout kind), three checkbook covers and some other junk. It may not seem like a lot, but my drawers aren’t very big. If you have larger drawers, put a drawer organizer on your shopping list.  My favorite—especially for the pencil drawer—is a silverware divider. They are just the right size for most desk drawers and the perfect for sorting writing implements.

Take a look at what you got from the desktop and the drawers. Throw away the trash and the broken stuff and then get rid of everything that isn’t helping you be more productive. Your kids’ art supplies and homework tools can go into a labeled bin in the closet that they can access when they need it. Receipts and other forms should be filed in your file box or cabinet.

If you keep in or on your workspace only what you currently need, you’ll find your workday going more smoothly, you won’t waste time trying to find things, your productivity will go up and your stress level will go down.

What’s your biggest productivity challenge or your best tip?

Please share your thoughts in the comment section below and let’s all get more successful together.

Marie Leslie, Image specialist

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Do You See What I See?

Nature loves patterns. I love looking for patterns in nature.  As a photographer, we’re a match made in heaven.

While I love expansive views, incredible vistas and mountaintops where I can see clear to forever, I also love to stop, ponder on a scene and look for the little details that make up those stunning vistas.

We often get caught up in the big picture, and we’re so busy looking at it that we miss all the wonderful little details, both in nature and in life.  I surely could wax eloquent on that subject for many paragraphs, but today I’ll substitute photographs for those thousands of words and challenge you to practice the art of seeing.

Here are a few of my favorite patterns.  Some are close-ups, like this leaf. . .

green leaf close-up

. . . and others are simply a matter of looking more closely at our surroundings.

red dunes, snow canyon state park, st. george, utah

By all means, take the picture that shows off the panorama. And then look down at your feet and photograph the cool, interlocking pattern of tree roots on the forest floor.

exposed tree roots, rocky mountain national park

Add some interest to your next storytelling album, find a pattern that you can use as an overlay in an art piece, or create a photograph of an intricate pattern that makes a beautiful work of art all on its own.

Here are a few of my favorite pattern and detail photographs from my files.  Some of them ought to be obvious.  Without looking at the titles, can you figure out what the rest of them are?

close up of goose feathers

icy crotch of a tree

snow-covered tree limbs

twisted tree trunk

reflection of reeds in a pond

wet sand, beach sand, patterns

water-weathered sandstone on the beach

ice crystals on the ground

As for the technical information, they were all taken at different times with different exposures and apertures.  It’s not something I usually record because I don’t believe the technical data is all that important to the art of a piece. I know I have it all on the computer because I shoot digital and it does record the information automatically, so if you really need to know, I’ll be happy to look it up for you. Except for a little boost in Photoshop, these images are straight out of the camera.  They’ve just had the contrast increased and the color boosted a bit to really help them pop.

These images and today’s lesson are about learning to see.  I believe that learning to see, to really see the beauty and the art inherent in nature and in life can be learned and it comes as much from your heart as it does from your head.

So, what do you think?  Do you know what they are?  Share your thoughts and questions below and I’ll be happy to give you more information about any you’d like to know more about.

In the meantime, take your camera out and see what incredible and amazing patterns nature has waiting for you.

Marie Leslie Business Image Specialist

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Do Your Little Kittens Keep Losing their Mittens?

Mine do–and it drives me crazy.

We live in an area where winter gear is more than a wardrobe accessory.

When I found eight gloves on my daughter’s desk–and not a matching pair in the bunch–I knew we needed a better way to keep track of all the hats, scarves, gloves and other winter clothes that seem to be draped over every chair, spindle and doorknob in our home.

I thought about putting bins or shelves in the front closet or letting their little fingers and noses turn blue and fall off, but none of those ideas went over well. I really wanted a solution that would be simple and seasonal.  After all, we don’t’ need storage bins in the front closet in summer and that would just invite clutter to pile up.

And then I was at the store one day and found this.

over the door shoe organizer

For just a few dollars, I found this great over-the-door shoe organizer.  I was looking for one with the pockets for each shoe, but this one–designed for pairs–works even better.  There are enough pockets for each family member to store a hat, scarf and gloves in, plus extra pockets for heavy-duty ski (or shovel-the-front-walk) gloves.

I didn’t have to build shelves, find room for bins or make any permanent changes to my closet.  When winter’s over, I can store it in the same bin as all the winter gear.

We have come to use shoe organizers for many things at our house.  We’ve never used them for shoes, but they are handy for all kinds of other things: art supplies, hair accessories, neckties, jewelry.  See-through small pockets and the ability to put them on the back of doors, utilizing otherwise unused space, makes these perfect for organizing.

Next year, I might even write names on the flaps so there’s no question about whose gear goes where.

How about you?  Have you got a favorite organizing tip to share or an organizing challenge you’d like help with.  Please leave your ideas, questions and suggestions in the comment section below. I’d love to hear from you.

Marie Leslie, Image specialist

 

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Keep Your Memories Safe

The holidays are over and if you are like most people, you pulled out your digital camera and took at least a few photos. If you have kids or grandkids you probably took a lot of photos.

children and dog christmas portraitNow what?

Are you going to print them and put them in an album?

Share them on Facebook?

Or let them languish on your camera’s memory card forever?

Are those pictures important to you? If they are, how will you keep them safe?

I  hear on the news at least once a week the sad tale of someone whose home or car was burglarized and who lost their digital camera or computer with every single photo they ever had of their wedding or the birth of their child or some other important event. We rarely hear that the thieves felt remorse and sent back the photos.   And if not loss by theft, what about accidentally erasing the card or having your hard drive crash? Yes, it happens.  Hard drives fail.  It’s not a matter of IF but WHEN.

Here are a few suggestions for preserving your important pictures so you can enjoy them, share them and pass them on to your children and grandchildren someday.

Back up your files.  That little card in your camera wasn’t designed to be your image files’ permanent home. At the very least, download those images to your computer. If you can, use a dedicated hard drive for storage.  My computer has one drive for the system and programs and one for image storage. If you don’t want to set aside a whole internal hard drive, consider a removable or portable hard drive for picture storage.  There are many programs on the market for photo organizing and storage. My personal favorite is ACDSee. You can also use CD’s and DVD’s to store files, but be aware that disks don’t last forever. Disk writing software and technology can change, leaving older disks unreadable. Disks can get scratched or broken. If you back up to a disk, make more than one and test them after writing to make sure they are readable—sometimes the write can fail even when it says it didn’t (guess how I know).

baby's handOnce you’ve downloaded your images, it’s ok to delete the bad ones.  Just as you didn’t keep every print back when you were using film, you don’t have to keep every digital image.  It’s always best to do your deleting from the computer and not in your camera. You are less likely to delete something you wanted and less likely to cause problems with your memory card. If you want to use photo editing software to make enhancements, go ahead—just remember, a little bit goes a long way. If you’re making big changes to a file, save it as a copy so your original will remain unharmed.

If you want an easy way to share your images with friends and family online, you can set up a free photo sharing account on a site like Flickr or Photobucket. You can also share them on Facebook, but some people don’t have Facebook accounts.  When uploading photos for online sharing, remember to be sensitive to the feelings of your subjects and don’t share embarrassing or unflattering pictures without their permission; otherwise, they may return the favor.

photo albumsNow that you’ve done all that, print your favorites.  This is the best thing to do with a photograph and what they are really for.  Take or send your files to your favorite photo lab and have prints made to frame and hang in your home or office, give as gifts, put in an album or pin on your bulletin board. Once they’re printed, display or scrapbook them so you can enjoy your photos.  If you’re not into traditional scrapbooking, you can use a digital scrapbooking program and then have an album printed by any number of different printers.

I still recommend photo lab prints over home inkjet printers. It’s generally less expensive and the prints are more durable, though there are inkjet printers very capable of high-quality photographic reproduction these days.  Some online labs even offer free photo storage for you so you have an online backup of your image files.

So what will you do with your holiday photos this year? Do you have any questions about storing or printing digital files?  Please share your thoughts and questions in the comment section below.

And if you found this post helpful, please use the buttons above and below to share it on the web.

Marie Leslie Business Image Specialist

 

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Wish Upon a Star

My oldest daughter is a Disney-phile.  It’s so much her favorite place that she grew up and went to work there.  When I went to visit her, this is the one image she asked for as a memento of my visit.  She is definitely a “wish upon a star” girl.  She wished and made her wish come true.

cinderella's castle, disneyworld, fireworks, when you wish upon a star

What wish upon a star will you make come true for you this year?

Let me know in the comment section below.

Marie Leslie Business Image Specialist

 

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Use Alt Text to Increase Search Engine Rankings

Are you missing an important tool in the quest for search engine success?

If you are using images in your blog (and you should be), they can help move up your blog in the search rankings. But if you aren’t making use of the Alternate Text box that WordPress provides for each image, your images aren’t doing much for your blog’s rankings.

Using Alternate Text, also known as Alt Text, with your uploaded images helps Google (and other search engines) to more effectively index your blog.  Search engines cannot “see” photographs or graphics, which means they cannot be indexed and included in search results.

When you add an image to your WordPress blog, you get this box.

marie leslie wordpress image properties box

For SEO, the most important parts of this box are the File Name, the “Title” and “Alternate Text.”  The first step begins before you upload your image.  Give your image a descriptive file name.  If it’s a photograph it probably has a name like “IMG3456″ or if you have some sort of cataloguing system or are using a stock graphic it might have a name like “DIS1011.”  That’s great for being organized and lousy for SEO.

Before I uploaded this image, I renamed it “epcot-at-twilight.” A descriptive name helps search engines to classify it in searches.  Searchers may look for “epcot at twilight” or even “epcot” but they aren’t likely to look for “3456.”

WordPress automatically puts your file name in the Title Box. When a reader mouses over your image in the post, this is the text that will show up. You can change the title if you wish, but the file name is not changeable.

Next  is the Alternate Text box.  If your images don’t load for some reason, this is the text that will show up in their place.  Alt Text should be descriptive and relate to both the image and the post.  My Alt Text for this image is “Epcot at Twilight, Disneyworld, Orlando, Florida.”  All of the text relates to the image and helps Google to know the subject of this image.  Using just “Epcot” would also work, but the text should be as informative and descriptive as possible, especially if your blog or post are image-heavy, like a photography blog.

Avoid “keyword stuffing”, however, which can cause a search engine to decide your site is spam and maybe drop it completely.  An example of keyword stuffing for this image would be “Epcot at twilight, Disneyworld, Orlando, Florida, Disney, resort, twilight, Disney Parks, sunset, Mickey Mouse, theme parks, Disney Resorts, Orlando tourist attraction, Walt Disney.”

In addition to using the alt tags, make sure the text on your page also relates to the images and puts them in context.  If your blog or post is image-heavy, be sure to include some descriptive text in the body of your post that incorporates your keywords in a natural way.  Combining relevant text with relevant Alt Text will help increase your blog’s search engine rankings and help to increase traffic and readers.

If you haven’t done this in the past, start doing it now and see how it helps your blog.  And as you have time, you can go back and add Alt Text to previously uploaded and posted images to help your blog’s rankings even more.

 

Have you done this on your blog? Do you have any questions about Alt Texts or using images on your blog.  Please share any comments or questions in the comment section below and I will answer them for you.

Marie Leslie Business Image Specialist

 

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Use Gmail Filters to Organize Your Email & Increase Productivity

Do you spend too much time on your email? Would you like to cut that time way back and not miss any important emails.

You can! If you use gmail, today’s tutorial is just for you.  Learn how to create filters that will automatically sort your incoming emails into the folders of your choosing, so you can easily see what’s important and what can wait.

By the way, if your email is through your domain, you can still use gmail to read and process it. If you’d like to learn how, leave me a comment below and I’ll let you know when the next tutorial is up.

If you found this post helpful, please use the buttons above and below to share it on the web.

Marie Leslie Business Image Specialist

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Use a Journal to Boost Business Success

Journal and PenDo you journal?

You should.

Keeping a journal will help your business be more successful.

Having a daily or weekly record of your business growth helps you keep track of new ideas, measure your progress, celebrate your successes and analyze your flops.

What is journaling? Journaling is simply the act of putting thoughts or ideas onto paper.  There are many ways to do it, but for our purposes, I consider journaling either using pen and paper or typing on the computer.  Audio and Video journals serve a different purpose and aren’t as effective for business journals as writing is.

Write down ideas, record your successes and your failures, write about your challenges and how you handled them. A journal is a great place to analyze and note what went right, what went wrong and what you would do differently next time.  Don’t waste time beating yourself up but if you need to vent, it’s better on paper than yelling at your partner or kicking the dog.

What’s the difference between a business journal and a personal journal or diary?  A personal journal is just that—it’s where you write about your daily life, your kids, your vacation, current events and the price of milk. A personal journal is for the story of your life.  Your business journal is the story of your business.  It’s a place to brainstorm, to analyze and summarize meetings and events, and to plan strategies and assess your progress (or lack of).

Writing down thoughts and ideas frees your mind from having to remember everything, enabling you to focus on creativity and running your business.  Having a written record of your progress helps you see patterns, organize your thoughts,  find your passion, and see changes and refinements that will improve your business. Writing can help boost your creativity.  It can be an outlet for emotions you aren’t comfortable sharing with others. Writing can give you clarity. I often find that a problematic situation becomes less so when I can put everything down on paper and then review it more objectively.

Write daily if you can.  You don’t need to write a lot. Set aside 10 minutes at the end of each workday to journal.  If not daily, write at least twice a week and whenever the thought strikes. Writing about things while they are fresh in your mind will give you a more accurate and complete picture of your life and your progress.

The beauty of journaling is that you can do it anywhere, anytime. I carry a small notebook with me wherever I go. I never know when I’ll need to jot down an idea or when I’ll have a few free minutes that I can spend journaling. Ideas that have made their way to my journal are not always implemented right away but I have found inspiration when I read back through it at a later time.

Do you journal? How do you do it and how has it helped your business?  Please share your thoughts in the comments section below.

Marie Leslie Business Image Specialist

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Images of 2011 — My Year in Photographs

It’s December 31st, New Year’s Eve, and it seems traditional to do a little retrospective of the year.  I could rehash my 10 favorite blog posts, I could talk about my 10 most embarrassing moments or I could talk about 10 goals that I achieved.

I don’t actually have a list of my 10 favorite blog posts, I really don’t want to relive my 10 most embarrassing moments and you’d be bored to death by my 10 goals.

So, instead, I’m doing the photographer thing today and sharing with you today 10 of my favorite images of 2011.  And, in no particular order, here they are.

1.  Hanging Lake.  Hanging Lake has long been on my list of places to visit. We first attempted this hike nearly 20 years ago, but our kids were too small for the short but steep hike, so it got put on the bucket list. In August, we were returning from a trip to Utah and Hanging Lake just happened to be on our route. It was well worth the stop.
Hanging Lake, Colorado, Rocky Mountains

2.  Cool Green Butterfly.  A family outing to the Butterfly Pavilion in Broomfield, Colorado, yielded this gorgeous specimen.  I love photographing butterflies, flowers and other small creations.
green butterfly

3.  There’s just nothing quite like the first really good sledding outing of the winter season.  No sleds were harmed in the taking of this photograph.snow day Colorado

4.  Another family outing, this one to the top of Mt. Evans, yielded a bonus surprise for me.  There’s a reason I drag my family out of bed before dawn for our adventures.  This was taken not long after sunrise and just before we headed up the mountain.Echo Lake, Colorado Rocky Mountains

5. A rare date day with my sweetheart included a trip to an old cemetery near Georgetown, Colorado.  Yes, I probably am the only person I know who thinks tramping around old cemeteries at sunrise is a really cool date.  Good thing I have a long-suffering spouse.Alvarado Cemetery, Georgetown, CO ©Marie Leslie

6. One of the definite photographic highlights of my year was a roadtrip my son and I made to Florida in late September.  The miles and miles and miles of Kansas sorghum were just too much for this photographer to pass up.
Kansas sorghum

7.  From the same trip, this Tallahasee sidewalk was almost otherwordly.  We don’t get a lot of Spanish Moss here in Colorado.
Tallahasee sidewalk, Tallahassee, Florida

8. No roadtrip to Florida would be complete without at least one picture from DisneyWorld.  Here’s a shot of the famous Epcot icon at dusk from Around the World.
Epcot at Twilight, Disneyworld, Orlando, FLorida

9.  Coming back from Florida I spent a delightful afternoon on the beach at Pascagoula, Mississippi, making friends with this little critter.  It took some patience but he eventually decided to favor me with an appearance.
Hermit Crab, Galveston, Texas

10.  Another image from our adventuring on Mt. Evans. This one is the lake nearest the top. Summit Lake.  Even in August, it was still icy, but icy waters make for the most beautiful reflections.
SUmmit Lake, Mt. Evans Colorado Rocky Mountains

11.  Yes, I know it says 10 up there and this is #11.  Call it a bonus image.  I think it speaks for itself.When You WIsh Upon a Star, Walt Disney World, Orlando, Florida

 

So, what was your most memorable part of 2011?  Was it a photograph you took, a trip you made, a goal you accomplished, something you learned?  Share with me in the comment section below.

And if you’d like to see more images of 2011, stop by Marie Leslie Media’s Facebook page and check out my photo albums.

 

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Worry–the Wasted Emotion

worry, child worryingToday I spent considerable time waiting at the doctor’s office. It wasn’t my idea; I got a call requesting my presence for a medical test. When they were quite insistent that I do it today instead of waiting for an opening at a more convenient time and location, my initial reaction was to worry.  That probably makes me pretty normal.  I think that would be most people’s reaction.

But yesterday was a busy day and I had a lot of things going on, including an outing with friends.  After hanging up the phone and giving myself a few minutes to process the information and run through all the possible “worry” scenarios, I decided that I needed to put this aside and not make it the focus of my day.

It remained a distraction for a short while, but as I focused on what I needed to do and on my friends and their lives, it gradually faded into the background. I spent my evening hosting a group of teenage girls for a game night at my house. That was a great distraction; I spent all evening laughing and joking with some great people and sharing in their joy instead of introducing unnecessary worry into their lives.

By the time I got up this morning, it was simply another item on the to-do list. Even as I sat in the doctor’s office with a long wait, I realized I really wasn’t worried about the outcome.  I brought along my current reading (book review to come soon) and was able to focus on my reading.  I noticed that wasn’t the case with the other patients around me who were there for the same test.  Most of them had brought someone along to wait with them, and I observed as they fidgeted and paced and whispered anxiously to their companions.

It was then that it really hit me what a wasted emotion worry is.  Worry does not benefit us.  While a little worry might be seen as helpful, such as when we concern ourselves enough to prepare well for a job interview or an audition, worrying about things that may or may not be–or may or may not happen, has no benefit.  If we are concerned about the likelihood that something might or might not happen, rather than worry and fret, we need to do what we can to ensure the desired outcome.  When there is nothing we can do, we need to learn to let the worry go. Worry can have a negative effect on our health. It can cause the same physical reaction as a physical stressor, including an increase in adrenaline production, headaches, stomachaches, sleeplessness, shortness of breath, inability to concentrate and a rise in blood pressure, among other things.  Continuing to worry means allowing these symptoms to take up permanent residence in our bodies leading to a suppressed immune system and opening us up to more health issues.

So, how do we banish worry? Worry, or more appropriately concern, is a normal human emotion. We all experience it at some point, but that doesn’t mean we need to invite it in and give it a permanent home.  We experience excessive worry when we allow our concern to grow beyond manageable limits. Here are a few strategies I’ve learned that help me keep unneceessary worry at bay.

Address the issue – In my case, it meant following the doctor’s suggestion and doing something right away.  I got a clean bill of health on the spot. If I’d followed my first inclination I would have been waiting over a week for the appointment, giving my well-developed imagination ample opportunity to think up every negative scenario. The quicker you address the source of your concern, the quicker you can resolve it and move on with your life.

Do Something – This really goes along with the first one. If there is something you can do to alleviate your worry, do it.  Make a phone call to check on that person you are worrying about, make that doctor’s appointment, finish the paper or article you need to write.  If you can’t address the issue, find something else positive to do. One of the ways I deal with the stress of worrying is to tackle my project list. I find physical labor distracts me from other issues and the garden often looks much better when I take out my frustration on the weeds.  Exercise helps, too.  A good brisk walk, a bike ride or a swim can all relieve the tension that worry creates in your body and mind and help you relax.

Eat Healthy — A good, healthy diet allows your body to receive what it needs to function properly. Over eating or under eating both have negative effects on your system.  Indulging in unhealthy “comfort foods” may actually compound the effects of worry, since they are frequently high in fat, sugar and caffeine.  Speaking of caffeine, it’s good to limit your caffeine consumption in times of stress and worry as it stimulates the nervous system and can lead to increased adrenaline production, something worriers really don’t need more of.

Help Someone Else – Doing something positive for someone else often puts our own worries into better perspective–or at least gives you the opportunity to help alleviate someone else’s worries and really does make you feel better. When Gordon B. Hinckley, the president of the Mormon Church was a young missionary in England he worried that he wasn’t effective and was wasting his time and his family’s money. He spilled out his worries in a letter to his father who wrote back, “Forget yourself and go to work.”  Focusing on someone or something else means you aren’t focusing on your worries.

Talk to Someone – Often the best thing we can do for our worry is to just get it out in the open and get it out of our system.  Having a support system, someone who will listen and help you refocus, and just knowing that you aren’t carrying the load alone can all go a long way toward relieving your worries.

Prayer & Meditation – Sometimes there isn’t any real way to address the issue fully. Turn your worries over to God or to whatever higher power works for you.  If you’re a religious person, you are probably familiar with the passage of scripture that reads “Come unto me, all ye that labour and are heavy laden, and I will give you rest.” (Matthew 11:28). It really does work, but you’ll have to exercise your faith. Meditation is also a wonderful way to clear your mind. These techniques don’t involve forgetting about your troubles, but rather acknowledging them and then clearing your mind and focusing on the present moment to invite in positive thought instead. If you don’t know how to meditate, check out this site for some helpful tips to get you started.

So, how about you? How do you deal with the stress and worry in your life?  Please share your feedback, thoughts and strategies in the comment section below.

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